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OK<\/span><\/em>! Magazine is the only <\/em>global celebrity weekly \u2013 boasting 22 International editions and over 2.6 million readers worldwide. <\/span>OK<\/em>! seeks a Sales Assistant<\/strong> to support our New York office Sales Staff. <\/span>The Sales Assistant will perform <\/span>administrative\/office support duties and provide assistance to our sales team. <\/span>Ideal candidate would be a proactive, resourceful and skilled problem-solver with strong organizational and interpersonal skills. <\/span><\/span><\/p>\n Primary Responsibilities:<\/p>\n <\/span><\/span><\/strong><\/p>\n \u00b7 <\/span><\/span><\/span>Assist the sales reps in all matters related to the management of their accounts including:<\/span><\/p>\n o <\/span><\/span><\/span>Processing\/filing important advertising paperwork including invoicing, IO\u2019s etc. <\/span><\/p>\n o <\/span><\/span><\/span>Spearheading the preparation of all sales tools for sales calls including: preparation of account histories, competitive tracking, new proposals, program recaps, tagging editorial coverage, etc. <\/span><\/p>\n o <\/span><\/span><\/span>Ability to gather information for RFP\u2019S and contributing to a shared repository so that the group can access information easily. <\/span><\/p>\n o <\/span><\/span><\/span>Maintaining a database of all client\/agency contacts. <\/span><\/p>\n o <\/span><\/span><\/span>Ensuring all insertion orders\/confirming paperwork is processed prior to our issue closings.<\/span><\/p>\n o <\/span><\/span><\/span>Coordinating reps calendars and daily schedules.<\/span><\/p>\n o <\/span><\/span><\/span>Assisting the production department in securing all advertising creative on deadline. <\/span><\/p>\n o <\/span><\/span><\/span> <\/span>Assisting the sales team in updating their quarterly\/yearly forecasts by ensuring that all account records are properly logged into our CRM system. <\/span><\/p>\n o <\/span><\/span><\/span>Preparing weekly management-level RFP and call reports.<\/p>\n <\/span><\/p>\n <\/span><\/span><\/span><\/strong><\/p>\n Qualifications:<\/span><\/span><\/strong><\/p>\n <\/span><\/span><\/span><\/strong><\/p>\n \u00b7 <\/span><\/span><\/span>Fluency with rep account lists and client contacts. <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Knowledgeable of where critical account information is filed and able to access it easily. <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Detail oriented and able to properly proof their work so as to ensure high quality and accuracy with the information being conveyed in a document. <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Fluency in PowerPoint, Word and Excel<\/span><\/p>\n <\/span><\/p>\n As OK<\/em>! is a dynamic and fast-paced environment, it is our expectation that every minute counts! <\/span>As such, we are building a sales organization that: <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Takes a proactive approach to business. <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Employs a \u201ccan do\u201d, positive, enthusiastic attitude. <\/span><\/p>\n \u00b7 <\/span><\/span><\/span>Is highly accountable and \u201cowns\u201d their responsibilities.<\/span><\/p>\n