OK! Magazine is the only global celebrity weekly – boasting 22 International editions and over 2.6 million readers worldwide. OK! seeks a Sales Assistant to support our New York office Sales Staff. The Sales Assistant will perform administrative/office support duties and provide assistance to our sales team. Ideal candidate would be a proactive, resourceful and skilled problem-solver with strong organizational and interpersonal skills.

Primary Responsibilities:

· Assist the sales reps in all matters related to the management of their accounts including:

o Processing/filing important advertising paperwork including invoicing, IO’s etc.

o Spearheading the preparation of all sales tools for sales calls including: preparation of account histories, competitive tracking, new proposals, program recaps, tagging editorial coverage, etc.

o Ability to gather information for RFP’S and contributing to a shared repository so that the group can access information easily.

o Maintaining a database of all client/agency contacts.

o Ensuring all insertion orders/confirming paperwork is processed prior to our issue closings.

o Coordinating reps calendars and daily schedules.

o Assisting the production department in securing all advertising creative on deadline.

o Assisting the sales team in updating their quarterly/yearly forecasts by ensuring that all account records are properly logged into our CRM system.

o Preparing weekly management-level RFP and call reports.

Qualifications:

· Fluency with rep account lists and client contacts.

· Knowledgeable of where critical account information is filed and able to access it easily.

· Detail oriented and able to properly proof their work so as to ensure high quality and accuracy with the information being conveyed in a document.

· Fluency in PowerPoint, Word and Excel

As OK! is a dynamic and fast-paced environment, it is our expectation that every minute counts! As such, we are building a sales organization that:

· Takes a proactive approach to business.

· Employs a “can do”, positive, enthusiastic attitude.

· Is highly accountable and “owns” their responsibilities.

To apply for this position, please submit a cover letter with salary requirements, and a resume to: OK! Magazine, Attention: Recruiting, email: Jobs@OKMagazine.Com (in the subject line please reference Sales Asst. 12.10).