About New York Media:

New York Media is the parent company of the ground-breaking weekly New York magazine, founded in 1968; the website nymag.com, an up-to-the-minute news and service site for New Yorkers; the national restaurant search Website MenuPages along with GrubStreet.com; and the twice-yearly New York Weddings magazine. New York magazine is the regional and national authority on the greatest city on Earth, read by more than 1.7 million people each week. Through smart writing, beautiful photography and sophisticated design, New York chronicles news and social trends, explores the city’s cultural happenings and serves as a navigational tool for all aspects of city life. Nymag.com attracts more than 5 million monthly unique visitors, making it one of the most visited online destinations focused on New York City.

JOB DESCRIPTION:

The Special Events Director in the Creative Services Department of New York Media heads the events team responsible for producing and managing signature event programs, merchandising and editorial events, client entertaining events, sponsorships, and partnerships.

New York is seeking a candidate who has a minimum of 5 years experience in events and/or promotional marketing. The ideal person would be a creative AND strategic thinker. Strong event management/project management is necessary. The successful candidate must have strong managerial, logistical, negotiation, budgeting, written, and verbal skills.

KEY CHARACTERISTICS:

Strong managerial and leadership skills required. Highly developed analytical skills are a must. Multitasking is a required skill. Attention to detail is critical, as well as strong communication skills. Lastly, the candidate must possess a high level of energy and commitment, teamwork skills, problem solving and writing ability, as well as a proficiency in Microsoft Excel.

RESPONSIBILTIES INCLUDE:

Leading the team to develop and implement event plans including (but not limited to) the following areas:

· Management: Mentor, oversee and aid in the development of the Special Events Manager.

· Budgeting: P&L creation and reconciliation; invoice approval and processing.

· Vendors: Manage and negotiate with vendors.

· Timelines: Generate production schedules; manage deadlines; handle client updates and approvals.

· Contracts/Legal: Negotiate contracts; process insurance requests and permits as needed.

· Venue: Site surveys; develop floor plans.

· Staffing: Recruit, assign duties, train and supervise staff at events.

· On-Site Event Set-up: Oversee event set-up to include rental orders, vendor set-up, sponsor set-up, etc.

· Creative: Oversee requests to the art department for creative materials, invites, signage, event collateral, credentials, recaps, sell-sheets, microsites, etc.

· Food & Beverage: Work with caterers and venue staff on menu planning and buffet/table/seating/bar placement.

Will also be expected to:

· Manage the creation of all event sales tools for New York staff and update and maintain materials on the shared drive.

· Manage execution of New York Media sponsorships and partnerships and cultivate strategic partnerships that result in cross-promotional opportunities for New York Media.

· Work with sales staff and integrated marketing team to develop custom merchandising programs in order to generate incremental advertising revenue.

· Identify venues and organizations that are aligned with the New York brand and our advertisers.

· Develop sales packages, marketing plans, P&L’s, oversee sales processes and execution of programs with event, merchandising and promotion staff.

· Work with Creative Services Director and Art Director to establish branding and all promotional elements for all special events.

REQUIRED QUALIFICATIONS/SKILLS:

· 5+ years of proven success in the areas of event management and/or promotional marketing.

· Strong communication, presentation, organizational, and administrative skills.

· Publishing/entertainment/media background a plus.

· Proven ability to define optimal processes to accomplish goals and meet deadlines.

· Strong budgeting/financial skills.

· Top-notch oral and written communication skills.

· Ability to work fluidly with team members.

· Highly organized, as well as possessing an ability to think creatively and find innovative solutions to problems.

· Strong creative skills and an ability to take projects from creative vision to completion.

· Evening and weekend availability a must.

· Special Events Director will report to the Creative Services Director with a dotted line to the Executive Director.

To apply:

Please email a resume and cover letter to:

HR@NYMag.com

with “Special Events Director” in the subject line.

No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back. EOE.