Sales Coordinator – USA WEEKEND/NYC
This position based out of USA WEEKEND Magazine’s New York office is the second largest consumer magazine in the country.  It reaches one out of every five households with a circulation of 22.25 million households.  It’s an award-winning publication that is part of Gannett, Inc., a leading media company that places a high value on diversity and being an equal opportunity employer.  We recognize and appreciate the benefits of diversity in the workplace.  EOE.
This is a highly visible position requiring exceptional organizational, critical thinking, analysis, and operational skills. The ideal sales coordinator will have proven ability to multitask with both internal and external parties.  The position requires a high level of discretion and strict confidentiality of proprietary information.
Duties and Responsibilities
Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail.  Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines.
Provide liaison between executives, external contacts, clients and direct reports, to include coordinating required meetings, scheduling and checking reports for accuracy and thoroughness, and ensuring that necessary information is timely and appropriately disseminated.

Responsible for coordinating the Vice Presidents calendar, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel, reconciling expenses and coordinating appointments and schedules.  Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies.  Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required.  Assists with special reports and special projects as required.
Requirements

The individual must have at least 1-2 years administrative experience, Bachelor’s degree preferred. Assisting VP and three sales account executives.  Strong technical proficiency is required, including expert knowledge of Microsoft Office; i.e., Excel, Word, PowerPoint, Outlook, and other Internet tools, software applications, databases and systems used by the company as needed.  Experience providing complex, confidential administrative support in a high-profile environment.

This position will be based in New York City.

If interested please apply here: https://career4.successfactors.com/sfcareer/jobreqcareer?jobId=18026&company=Gannett&username=  and include a cover letter.